Bylaws
Name of the association
Goal
Membership
Membership fees
Termination of membership
The executive
Officers
Duties of the executive
- President
- Past president
- Vice president
- Secretary
- Treasurer
- Directors
- Chairpersons of committees
Term of office
Election of executive
Notice of meeting
Meetings
Property of the association
Voting
Finance
Amendments
Rules of order
Membership fees
NAME OF THE ASSOCIATION back to top
This association shall be called New Brunswick Association of Employee Assistance Programs.
To foster growth and development of employee assistance programs throughout New Brunswick by meeting the following objectives:
- Providing an opportunity for the membership to interact and share resources.
- Fostering the development and professional growth of the members.
- Encouraging and supporting the sharing of different approaches to EAP program design.
- Promoting the broad brush EAP concept throughout the workplace.
- Working toward eliminating the stigmatization of various social and human problems.
- Promoting research into the EAP field.
By-law amended October 23, 1996.
MEMBERSHIP back to top
Membership is open to any person engaged in full-time or part-time in employee assistance program work and to any others interested in the goals and objectives of the Association
MEMBERSHIP FEES back to top
The annual fee for membership shall be established by a majority vote at the annual general meeting. Established in 1997 are the following categories and fees as follows:
- Individual – $25.00
- Organizations representing 3-99 employees – $75.00
- Organizations representing 100 or more employees – $150.00
By-law amended October 22, 1997.
TERMINATION OF MEMBERSHIP back to top
a) Non-payment of membership fees for a complete fiscal year shall be deemed as a voluntary termination of membership.
b) A unanimous vote of the executive as a result of a member’s inappropriate or unethical conduct.
c) Members knowing of inappropriate or unethical conduct of a member of our association should contact the executive.
By-law amended October 19, 1994.
THE EXECUTIVE back to top
The executive shall consist of the president, vice president, secretary, treasurer and six (6) directors, including the past president. Every effort shall be made to have executive members who are representative of five geographic regions; Moncton area, Saint John area, Fredericton area, Miramichi/North Shore (N.E.) area and Grand Falls/Edmundston (N.W.) area. Representatives per geographic region will be a minimum of two (2) and maximum of three (3) for Saint John, Moncton and Fredericton areas and a minimum of one (1) for each of Miramichi/North Shore (N.E.) and Grand Falls/Edmundston (N.W.) areas (excluding the past president).
By-law amended October 21, 1998.
The executive will conduct all business pertaining to the Association between meetings.
A majority of members of the executive shall constitute a quorum for an executive meeting (50% + 1)
Executive Committee members requesting expenses for meals, mileage and lodging will be paid by the Association. The Association will also pay for the lunch meal on meeting dates. All claims for meals, mileage and lodging are to be set by the Executive committee and are to be reviewed yearly.
By-law amended on October 20, 1999.
OFFICERS back to top
The officers of the Association shall be the president, vice president, secretary, treasurer and directors.
DUTIES OF THE EXECUTIVE back to top
PRESIDENT back to top
The president shall preside over all meetings of the Association, perform all acts and deeds pertaining to the office and exercise control over the affairs of the Association. He/she shall attend or delegate a member of the executive to attend all regular meetings as well as the Association’s annual general meeting. The president shall present an annual report to the membership. The president or his/her delegate shall represent the NBAEAP at the national level.
By-law amended October 22, 1997.
PAST PRESIDENT back to top
The past president shall act as a director for a period of two years.
By-law amended October 21, 1998.
VICE PRESIDENT back to top
The vice president shall, in the absence of the president, perform those acts and deeds as outlined for the office of the president.
SECRETARY back to top
The secretary shall record in permanent form the minutes of all meetings of the Association and shall conduct all correspondence.
By-law amended October 22, 1997.
TREASURER back to top
The treasurer shall collect and deposit in a chartered bank or other recognized financial institution, in the name of the Association, all monies pertaining to the Association; shall pay accounts as approved by the president or by a motion of the executive; shall maintain an up-to-date statement of receipts and expenditures; shall provide to the membership a statement of revenue and expenses at the close of the fiscal year. Fiscal year shall be July 1 – June 30.
By-law amended October 22, 1997.
DIRECTORS back to top
In addition to supporting the goals and objectives of the Association, the directors shall participate fully in the activities of the Association. He/she shall attend regular meetings (approximately 5 per year) including an annual general meeting. He/she shall be responsible for a committee as assigned by the president and assist at annual general meetings. Failure to attend three (3) consecutive meetings/conference calls shall result in the request for your resignation. In the event this occurs, the executive shall have the authority to appoint an interim Director, until the next Annual General Meeting.
Responsibilities range from introductions, assisting at registration etc. Directors are elected for a two-year term. Directors not intending to re-offer upon completion of their term should formally communicate their intent to the president within 60 days of the annual meeting. Directors must be paid members of the Association. Directors are responsible for serving and representing the needs of the membership throughout the province.
By-law amended October 20, 1999.
CHAIRPERSONS OF COMMITTEES back to top
The chairpersons shall perform such duties as assigned by the president. In the event of a vacancy, the president, in conjunction with another member of the committee, may appoint a temporary replacement until such time as an election is held.
TERM OF OFFICE back to top
The initial elected board shall have a term of 2 years. The second year there shall be an election of the president, treasurer and 3 directors. The following year there shall be an election of the secretary, the vice president and 2 directors. This procedure shall continue to rotate in future years.
ELECTION OF EXECUTIVE back to top
a) Only paid members will be allowed to vote or be elected to the Executive.
b) The executive shall appoint a nominating committee at least one month prior to the annual general meeting at which time the election of officers will take place.
c) The nominating committee shall present its report, listing suitable candidates by geographic regions for each position.
d) Nominations shall be accepted from the floor providing the nominee has consented.
e) Executive shall be elected by secret ballot by a simple majority.
By-law amended October 22, 1997.
NOTICE OF MEETING back to top
The membership shall be notified by mail five (5) weeks prior to the meeting.
By-law amended October 22, 1997.
MEETINGS back to top
The executive will meet about five times per year. In addition, the Association will hold an annual conference.
By-law amended October 22, 1997.
PROPERTY OF THE ASSOCIATION back to top
It shall be the duty of all Executive of the Association upon retirement from office to turn over to the Association all properties of the Association.
By-law amended October 22, 1997.
VOTING back to top
All questions shall be decided by a majority vote of those present. A minimum of 25 members must be present including the executive.
a) The fiscal year of the Association shall be July 1 to June 30
b) Documents shall be signed by the treasurer and either the president or vice president
c) A financial report shall be made regularly to the executive.
By-Law amended October 19, 1994.
AMENDMENTS back to top
This constitution may be amended by a majority of the members voting, provided notice to amend is given to the executive committee 60 days prior to the next annual general meeting.
RULES OF ORDER back to top
Robert’s Rules of Order shall govern all meetings of the Association.
This constitution approved October 22, 1997.